If you are a real estate professional and if you are thinking of freeing up some of your time and hiring a Virtual Real Estate Assistant then you must first keep in mind what tasks you should outsource to your Real Estate VA and What tasks you should keep for yourself.
The thing about having VA to help you and your team out on the real estate work is with the right and proactive planning a VA can be a great asset to your team and can make a serious impact on your business. In this post, we’ll take about 12 tasks you should outsource to Real Estate VA and can perform and make a difference in your team.
What Tasks to Keep for yourself and what tasks to outsource?
Well, most real estate professionals spend a lot of their time on tasks that don’t require their unique skills, and in the midst of all these other tasks what happens is that they get lost in translation and can not give their hundred percent to the tasks that matter the most, like closing deals not qualifying leads, uploading listing info and so on.
Seller Leads Generation
It doesn’t matter if you’re an investor or a realtor, you need a generous amount of properties in hand before you start creating demand for them and selling them afterward. Especially if you’re thinking of investing, having qualified leads for property buying projects can be a hassle if you are planning on doing it by yourself, and having an in-house employee can cost a fortune.
This is where the virtual assistant comes in. From downloading prospect lists to prospecting through cold calling and texting, your virtual assistant will work as a trump card for you to generate more and more qualified seller leads that you can work on.
Scheduling Appointments
This part is a serious headache for most real estate professionals, maintaining calendar entries and managing appointments. As there are so many other sides to this job managing a schedule and appointments on top of everything can be and is overwhelming.
Your remote assistant can take over this function and relieve you from all this additional stress. From scheduling appointments, and virtual appointments to property tours or meeting sellers or clients, a dedicated remote assistant can manage your important calendar entries, call, and schedule appointments with sellers and customers who seek your consultation, with this assistance in hand your VA can make sure that your appointments go smoothly, all you have to do is be prepared, show up and close deals.
Lead Generation
Your real estate business can not go on without potential customers in hand. Real estate professionals spend a generous amount of time generating that they barely get time managing the ones they already have in hand. A virtual assistant here can become your secret weapon when it comes to generating leads. From soliciting referrals to posting relevant content on LinkedIn your VA can help you generate and push qualified leads to your pipeline.
Lead Management and Nurturing
Generating qualified leads is just the initial stage of the customer or buyer journey. You have to question them, take information, dig deep and make sure they’re a good fit, and after that, you can finally get out there, convert them and close the deal, and in the real estate business leads die and come back to life just like that, you just have to keep working on it, but when you should concentrate more closing deals and visiting clients your remote assistant can take care of all these extra work of managing leads, following up with leads in CRM, you can play pass and catch with you VA and manage & nurture the leads together step by step.
Real Estate Acquisitions Virtual Assistant
This is another way a virtual assistant can make a big difference in your real estate business. They can thoroughly assess the buyers and finally, have them sign a contract as well virtually. Freeing a generous chunk of your time.
Real Estate Transaction Coordination Virtual Assistant
Transaction Coordination is another great way a real estate virtual assistant can contribute to your team. Assist with the inspection of the property, coordinate with sellers for access to the property when needed, update buyers, sellers, agents, and other relevant parties during the closing process, and stay in touch throughout the transaction.
REI Disposition Assistant
You can also hire a virtual assistant to assist with dispositions for your real estate business. Can They can build rapport with prospects and clients which is crucial to overcoming objections and closing deals, responding to leads promptly, marketing properties according to established procedures, cooperating with the sales team to acquire properties, using tools and analytics to guide pricing strategy, enhancing business relationships with investor buyers, and generating weekly/monthly sales reports are also key.
An REI VA can manage 3D tour info
Tours are one of the essential parts of selling properties. If your clients can not see what you’re offering and start asking questions you most likely won’t be making that sale with digital advancements, these virtual tours became very convenient and a popular substitute for in-person tours. Your remote assistant can help with uploading static images, and video assets to create a 3D tour experience for your clients doing half the work of the sales process and always keeping you a step ahead of the competition.
Handling Negotiation
When you’re in the negotiation you are at the last phase of closing whether you’re buying or selling. This takes a lot of effort, skills, and professionalism to perform correctly. Both parties in the negotiation should be satisfied that they’re getting the best deal or at least they should be impressed by how smooth the process went.
So breaking up the negotiation task and sharing it with your VA makes more sense. Here your remote assistant can make a huge difference and make sure the deal that you’re thinking of closing fits your criteria and place you in the final stage of giving out the offer.
Real Estate VA can manage & create online property listing
Almost all real estate professionals nowadays are using some kind of digital marketing strategy to reach and attract their clients. It can be listing properties on MLS or on your own website and other social media platforms to let the customers find you at ease.
When it comes to creating a digital strategy you’re in charge but your REI VA can help you execute that strategy and keep your digital presence current, relevant, and updated.
Your Remote Assistant Can Take Care Of Administrative Tasks
There’s a wide range of administrative tasks in the real estate business that needs daily oversight. These tasks can be sorting and scrubbing prospect lists, managing digital files, updating information on CRM, handling reception duties, handling outgoing and incoming calls, or managing other software.
Collecting and Editing Photos
You know how important it is to get the best possible picture for your online listing and the fact is you can outsource this task to your virtual real estate assistant. In fact, you can directly place your VA in charge of managing your photographer, collecting pictures, editing them, and posting the well-polished property images for your property listing.
Real Estate VA Can Help With Project Management
There is a list of general project management tasks that are highly essential to keep your real estate business going. Here are some of these general project management tasks that you can outsource to your VA
- Office Supply Shopping
- Handling Expenses and Invoices
- Managing Deadlines
- Customer Experience and support
You got into this business to buy and sell properties and make a fortune, so why not just do that? You provide popular software like Jira, Trello, ClickUp, Asana, and Slack to your remote assistant to keep records of everything and let them make sure the project goes smoothly.
Monitoring Google My Business
Do you know 92% of internet users prefer Google as their search engine? Now think about what kind of exposure your business will get if you listed your business on google, and what could happen if your business GMB listing is well managed, updated, and monitored?
Maintaining a robust GMB profile with positive reviews can get you a generous amount of traffic to your business, more hits on your website, bringing in more leads that may convert. Maintaining this presence needs effort and time. While you should be hundred percent focused on closing deals and keeping the core function running, your Virtual Assistant can do that for you, they can update your listing, monitor the reviews, interact with customers and maintain a strong presence in the Google search engine, that’ll increase the reputation of your business and potentially bring in more clients.
Managing Social Media
If you really understand how an online presence can help your business then you do realize that only having a website is not enough nowadays. You need to be present in every online space where your customers hang out and what better place would that be than social media? Social media is designed and created for users to socialize, and do you an average American spends 2 hours and 3 minutes every day on social media? If not then you do now and now that you know you may realize how you can use this to your advantage and get your business out there on social media platforms.
You have to create and post content on a regular basis to keep your audience engaged, get your business more exposure, potentially generate leads, and convert them into clients.
You can let your VA manage your presence on social media, from creating content to interacting and supporting customers and generating leads, your VA can take care of all the social media activities of your business and build a solid brand.
Where To Find Qualified Virtual Assistant?
So if you’re wondering where to find these highly skilled people that can act as virtual guardian angels for your real estate business? Don’t you worry, we got your back. Try solutions provides highly qualified Virtual Real Estate Assistants that take over all of these tasks and make your life easier, make your operation more efficient, and inexpensive and help you generate more revenue.
