Data entry one of the fundamental functions of a business that helps maintain a successful and productive business operation. Even though its boring nature it’s crucial to the success of the business. Almost all the industry needs data entry and some industries need data entry on a daily basis some of these industries are banking, real estate, e-commerce, retail, health, etc and when it comes to data entry they always need to maintain a stern standard because of the nature of the business.
Now hard could it be to maintain some data? Yeah, seems very easy but it’s easier said than done, especially in industries like banking, real estate, health, etc where huge data is coming every single day and data needs to be indexed and indexed accurately because of its sensitive nature. These industries are highly dependent on data to function. To process this massive amount of data in perfect order needs expertise and have I mentioned it’s also highly time-consuming?
Other than it also kills the energy and motivation of the employees so they can’t focus on more important tasks at hand. That’s why it’s beneficial for businesses to outsource dedicated offshore teams who provide expert service and are able to accurately run this part of the business functions.
How Companies are suffering from inhouse data-entry functions
Unoptimized use of time
Whether collection data from an image or a video file or from some document data-entry task therefore is very time consuming, while stacking and organising data employee get less time to work on the core functions of their responsibilities.
Inaccurate outcome
Everyone knows how tiresome it is to do data entry and it requires high concentration. The chances of messing up are very high and if the in-house officer is tasked with a large amount of data entry tasks alongside their other responsibilities the chances of getting an inaccurate outcome are most likely to happen. And incorrect information therefore will lead to miscommunication, misunderstandings, poor business development, and customer service.
Quality or Quantity?
Data is an important asset for any company. Data helps companies make informed decisions about their products and services. Companies should invest time and money to collect data that will help them grow. However, there are many ways to collect data. Some companies choose to let their in-house employee collect and deal with their data. Others may choose to outsource their data collection, others may choose to create their own internal data collection systems. Regardless of the method chosen, companies must ensure that they are collecting the right type of data, it’s up to the top management of the company to decide what they want quality data or data in massive quantity lacing quality.
Extended Workload
As the demand for businesses product or services arises so does the bulk of data entry tasks and the data-entry operator can be easily overwhelmed by the massive amount of data to process.
Overemphasis On Data Entry
Data entry is a very important aspect of any business some companies are very much aware of that. So much so that sometimes they overemphasize the data entry functions rather than the revenue-oriented functions such as sales, marketing, etc, and having a dedicated offshore team will help you cut the hassle.
Complicated Data-Production
Data production and data entry tasks are already complicated and sometimes data-entry operators stack up information in such a way that makes the data even harder to understand, so having an offshore data-entry team who specializes in making data simple and easily understandable will help your other business functions very effectively.
Some Factors you should keep in mind before outsourcing any data-entry services
Accuracy
Accuracy is the main pillar of data-entry service. Even a small fraction of inaccurate data can create the biggest complicacy, therefore before choosing a data entry service provider online, you must make sure that have a good reputation for delivering accurate data.
Security
The security of the data of your business should be one of your main concerns because leakage of data may potentially lead you to all sorts of legal problems and it can also affect your revenue and what not if it falls in the wrong hands you should come up with an agreement with the service provider so that they don’t disclose your data and deal with your data with care.
Costing
One of the reasons for outsourcing data entry services is cost reduction. You must figure out first what you’re willing to pay because if the offshore team charges you a fortune you’d be probably better of with a dedicated in-house team.
Service Level Agreement
Service level agreement is something you should be very focused on. Before signing up with a service provider online make sure you mention your criteria in the SLA and make sure they meet your criteria.
Now let's take a look at 6 advantages of outsourcing your data entry functions
You and your in-house employees can focus on the core functions
You and your in-house employees can finally focus on the core functions of your business while your offshore data-entry team is aiding with data from the back end.
Lower your operational cost
While having a dedicated in-house or a local data-entry team sounds good but they may cost you more than necessary and you may make less business. On the other hand, if you intend to handle all this massive data with the help of your employees the chances of messing up are very high because the data quality will be very poor, the outcome will be inaccurate and you’re employees will more busy with data-entry tasks rather their core tasks. In that, you can drastically lower your operational cost while also maintaining data quality by hiring an offshore team.
Increase accuracy
Accuracy is the baseline of the business function and the help of an offshore team dedicated to your data entry will increase accuracy as that’s the only task they’ll be doing and they specialize in.
The finest talents
The offshore team will provide you with the finest talent as that is the function they specialize on. You can cut out the hassle of hiring and choosing. You can just let the experts handle all the stuff for you.
Sustainable business relationship
Experienced BPO agencies have the capability to customize and optimize any business function they provide in accordance with your business needs. That enables you to have sustainable business relationships.
Better data management
Data management is a big deal in most industries as it contains various confidential data and managing and organizing it is even more important because of that. That’s why it just makes sense to offshore this function so that none can trace your data and BPO data-entry companies have the correct expertise to make your data more organized and the more accessible to you.